Executive Order: 2016-05 – Contract Compliance

Subject: Contract Compliance
Number: 2016-05
By Direction of: Tom Wolf, Governor
Date: April 7, 2016

WHEREAS, this Administration is committed to promoting the prosperity and economic growth of all businesses and citizens of the Commonwealth of Pennsylvania, regardless of race, gender, creed, color, sexual orientation, or gender identity or expression; and

WHEREAS, this Administration believes the contracting processes of Commonwealth agencies should be nondiscriminatory and that all businesses contracting with the Commonwealth as well as all grantees should use nondiscriminatory practices in subcontracting, hiring, promoting, and other labor matters; and

WHEREAS, this Administration believes that a single Commonwealth agency should be assigned the responsibility of developing and managing programs for Commonwealth agencies to ensure that discrimination by reason of race, gender, creed, color, sexual orientation, or gender identity or expression does not exist with respect to the award, selection, or performance of any contracts or grants issued by Commonwealth agencies; and

WHEREAS, under Sections 301 and 3701 of the Commonwealth Procurement Code, the Department of General Services is generally responsible for the formulation of procurement policy.

NOW, THEREFORE, I, Tom Wolf, Governor of the Commonwealth of Pennsylvania, by virtue of the authority vested in me by the Constitution and laws of the Commonwealth of Pennsylvania, do hereby designate the Department of General Services as the central agency to develop and manage Commonwealth agency programs to ensure that discrimination by reason of race, gender, creed, color, sexual orientation, or gender identity or expression does not exist with respect to the award, selection, or performance of any contracts or grants issued by Commonwealth agencies.

1. Establishment of Contract Compliance Program. Commonwealth agencies shall establish, implement, and maintain contract compliance programs to ensure that Commonwealth contracts and grants are nondiscriminatory in three aspects:

a. Nondiscrimination in the award of such contracts and grants.

b. Nondiscrimination by those who are awarded Commonwealth contracts and grants in the hiring and treatment of their employees.

c. Nondiscrimination by those who are awarded Commonwealth contracts and grants in their award of subcontracts and supply contracts for performance under Commonwealth contracts.

2. Definitions. The following words and phrases when used in this Executive Order shall have, unless the context clearly indicates otherwise, the meanings given to them in this section:

a. “Sexual orientation” means heterosexuality, homosexuality or bisexuality.

b. “Gender identity or expression” means the gender-related identity, appearance, mannerisms, expression or other gender-related characteristics of an individual regardless of the individual’s designated sex at birth.

3. Responsibilities.

a. The Department of General Services (DGS) shall:

(1) Develop standards for a uniform statewide contract compliance program that ensures nondiscrimination by Commonwealth contractors and grantees.

(2) Review agency contract compliance programs, plans, reports, and procedures to ensure consistency with the DGS contract compliance policies.

(3) Develop and implement monitoring and reporting systems to measure the effectiveness of agency contract compliance programs.

(4) Provide leadership and training to agencies and assist them in conducting contract compliance program audits such as periodic on-site reviews.

(5) Investigate and make reports relating to the administration of contracting programs and operations.

(6) Require contractors and grantees to agree, as a condition in their contracts or agreements with the Commonwealth, not to discriminate in the award of subcontracts or supply contracts or in hiring, promotion, or other labor matters on the basis of race, gender, creed, color, sexual orientation, or gender identity or expression.

(7) Ensure that contractors and grantees receiving Commonwealth funds have, as a condition of payment or funding, a written sexual harassment policy and that employees of the contractor or grantee are aware of the policy.

b. Agency Heads under the Governor’s jurisdiction shall:

(1) Ensure that the agency’s commitment to the contract compliance program is clearly understood and appropriately furthered by all agency employees.

(2) Create contract compliance plans, coordinate the development of activities to implement agency plans, and develop audit and reporting systems to measure the effectiveness of the agency’s contract compliance programs.

(3) Designate a responsible official to supervise the agency’s contract compliance program.

(4) Designate a contract administrator to carry out all agency responsibilities regarding contract compliance as articulated in this Executive Order.

(5) Upon request, furnish pertinent information or assistance to DGS.

(6) Recommend sanctions to the Secretary of General Services, as may be appropriate, for lack of compliance with Commonwealth contracting programs.

c. For those programs where an agency’s receipt and use of federal funds are subject to approval and oversight by a federal funding agency, Agency Heads under the Governor’s jurisdiction will comply with those contract compliance requirements imposed by that federal agency as a condition of eligibility for the funds rather than program requirements established by DGS.

4. Cooperation by Commonwealth Agencies. Agency Heads and all agencies, boards and commissions under the Governor’s jurisdiction shall work cooperatively with DGS to fulfill the demands of this Executive Order. Independent agencies, state-affiliated entities, and state-related agencies are strongly encouraged to work with DGS to adopt, refine, and implement similar procurement practices and procedures to support greater diversity, inclusion, and fairness in the contracting process.

5. General Provisions. Nothing in this Executive Order shall be construed to impair or otherwise affect the authority granted by law to an executive department, agency, or the head thereof. This Executive Order is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the Commonwealth of Pennsylvania, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

6. Rescission. Executive Order 2006-02, Contract Compliance, is hereby rescinded.

7. Effective Date. This Executive Order shall take effect immediately.

Attached file: 2016-05.pdf