GO-TIME: Pennsylvania Council on the Arts Launches Online Grant System
December 15, 2017
Harrisburg, PA – A new eGrants system is now available for eligible arts organizations to submit grant applications to the Pennsylvania Council on the Arts (PCA), which is working to make all grant programs available electronically by June 2018, saving an estimated $160,000 this fiscal year and shortening processing times by 50 percent.
The Department of Community and Economic Development (DCED) is providing the eGrant system in conjunction with the Governor’s Office of Transformation, Innovation, Management and Efficiency (GO-TIME).
“The PCA’s utilization of the eGrants system translates into many benefits to applicants across Pennsylvania, as well as a significant reduction in staff time on our end,” said PCA Deputy for Administration Amy Gabriele, who was heavily involved in the development process.
The four PCA grant programs now available via this system are:
- Arts in Education Teacher Artist Partnerships and Long-Term Residencies (TAP/LTR)
- Arts Organizations and Arts Programs (AOAP)
- Entry Track
- PA Partners in the Arts (PPA) Program Stream
These grant programs distribute $5.7 million to local schools and arts organizations and make up approximately 60 percent of the agency’s annual applications.
A centralized eGrants system allows state agencies like PCA to convert from cumbersome paper applications to online processing without having to build or buy their own solutions. Earlier this year, the Department of Environmental Protection announced it had cut the review time for one of grant programs from two weeks to two days with eGrants.
DCED’s centralized eGrants system available at has enabled the PCA to replace its former application process—which necessitated a substantial hard copy component—allowing applications to be submitted and tracked in a 100 percent digital environment.
The PCA’s review of applications and attachments and processing of grant contracts also will be digitized. Starting in 2018-2019, this will allow PCA to decrease the time it takes to process grants and payments, as well as costs for paper and postage.
The new system also enables electronic sharing and access between Commonwealth departments, which is faster and more secure than transferring paper copies.
Other benefits of the centralized eGrants system include electronic signature, enhanced reliability and support for work sample submissions, including the ability for users to submit video links instead of uploading files.
“I am very pleased that PCA grantees will now be able to utilize this centralized system, which will simplify, streamline and improve their experience with the commonwealth,” said PCA Executive Director Philip Horn.
GO-TIME works with agencies to identify opportunities to share resources, collaborate and engage employees in transformation. These efforts have saved taxpayers over $373 million since 2015 through projects aimed at reducing costs, increasing productivity and improving services to the public.
To learn more about GO-TIME, visit www.governor.pa.gov/go-time.